For Property Managers

One dashboard. All your HOAs.

Stop juggling spreadsheets, email threads, and separate logins for every community. HOAdesk gives property managers a single platform to run their entire portfolio.

See PricingBook a Demo
app.hoadesk.io/portfolio
Portfolio DashboardPortfolio Demo
8
HOAs Active
12
Open Violations
3
Meetings This Wk
Communities
🏠Sunset Ridge
12 unitsHealthy
🏠Maple Court
28 units2 issues
🏠Harbor View
45 unitsHealthy
🏠Pine Valley
18 unitsAction req
🏠Oak Park
32 unitsHealthy
Recent Activity
AI Minutes ready — Sunset Ridge Mar 8
Violation overdue — Maple Court #14B
Action item due — Pine Valley landscaping
The Challenge

Property managers waste 15+ hours per week on tasks that should be automated.

Separate Logins, Separate Headaches

One login for Buildium, another for email, a spreadsheet for violations. Sound familiar?

Meeting Minutes Nobody Wants to Write

Your team spends hours writing minutes for 8 different HOAs. Every. Single. Month.

Compliance Gaps Across Communities

Different states, different laws, different deadlines. One missed filing and your client gets fined.

Residents Can’t Self-Serve

Your phone rings all day with balance inquiries, document requests, and maintenance questions.

The Solution
8
Active HOAs
5
Pending Items
97%
Compliance
Sunset Ridge
Maple Court
Harbor View

See every community at a glance.

Open violations, upcoming meetings, pending action items, storage usage — all in one dashboard. Switch between communities instantly. No more logging in and out.

  • Cross-community search
  • Unified violation tracking
  • Combined meeting calendar
  • Storage usage per HOA
Meeting Minutes — Mar 8
Motion Passed
Approve 2026 budget — 4-1 vote
Action Item
Get landscaping bids by Mar 22
Motion Passed
Pool renovation contract — unanimous
Ready for approval
5 min ago

8 board meetings. Zero hours writing minutes.

Your team attends meetings, hits record, and HOAdesk handles the rest. AI-generated minutes with motions, votes, and action items — ready for board approval in 5 minutes.

  • Built-in recorder (browser & mobile)
  • Auto-extracted action items
  • One-click board approval
  • Searchable meeting archive
Compliance Monitor
FL §720 Annual ReportFiled
TX §209 Notice RequirementsCompliant
CA Davis-Stirling UpdatesCompliant
FL §720.303 RecordsReview
Next Deadline
FL Annual Report — Apr 15, 2026

Multi-state compliance without the legal team.

HOAdesk monitors state HOA laws and flags when your communities' documents or practices need updating. Get ahead of regulatory changes instead of scrambling after fines.

  • State-specific law monitoring
  • Document compliance scanning
  • Deadline alerts
  • Audit-ready records
Sunset Ridge
🔔
Board approved pool hours
2m ago
💰
Q2 dues: $425 — Paid
1d ago
🔧
Maintenance: Lobby light fixed
3d ago
📄
March minutes available
5d ago

Give every resident their own front door.

Each community gets the resident mobile app and web portal. Residents self-serve, your phone stops ringing.

  • Push notifications per community
  • Self-service dues & payments
  • Maintenance requests with photos
  • Document access 24/7

See how much time HOAdesk saves your team.

5
2
15
15 hrs
Saved on meeting minutes/mo
15 hrs
Saved on resident inquiries/mo
$1,500
Saved per month at $50/hr
360 hrs
Back per year

Custom portfolio pricing — less than one hour of your team's time per month.

Pricing

Management company plans.

Managing multiple HOAs? We price portfolios custom based on the number of communities and the tier each one needs. Start with our standard plans per HOA, or talk to us for a portfolio quote.

Per HOA (Professional)
$99/mo per HOA

Or $990/yr per HOA — save 2 months.

  • 6 AI meeting minutes per HOA per month
  • Resident Payments (card + ACH) per HOA
  • Manual check recording + unit ledger
  • QuickBooks sync per HOA
  • AI compliance monitor (state-aware)
  • 50GB storage per HOA
  • Polls & online voting
  • Violation tracking & document vault
  • Priority email support
  • Each HOA gets its own residents, roles, and portal
Start Free Trial

14-day trial, no card required

Recommended for 3+ HOAs
Portfolio
Custom

Volume discount + portfolio features.

  • Unified portfolio dashboard across all HOAs
  • Cross-community reporting
  • Custom branding per HOA
  • Consolidated billing (monthly or annual)
  • Premium Minutes (Opus 4.6) available on any HOA
  • Resident Payments across all communities
  • Resident mobile app included
  • Dedicated onboarding session
  • SLA & priority support
  • Optional API access
Contact Sales

Quote within one business day

All plans include: SSL encryption · 99.9% uptime · Free data migration

Why we built this

Property managers are drowning. Boards are burning out. Residents are frustrated.

350k+
HOAs in the U.S. — most managed by volunteer boards without modern tools
$108B
In annual HOA assessments, much of it still collected by paper check and reconciled in spreadsheets
74.2M
Americans living in HOA communities — expecting the same digital experience they get from every other service
Founding customer program

Be one of our first 25 management companies.

We're onboarding founding management-company customers now — before public launch. In exchange for early feedback, you get lifetime-locked pricing on your portfolio, a direct line to the product team, and your logo on the launch page once we go live.

Apply to the Founding ProgramBook a 30-min demo
“

We've been using spreadsheets and email for 6 communities for years. HOAdesk is exactly what we've been waiting for.

— J.M., Property Manager, Florida

Get Started

Ready to manage your portfolio the smart way?

Start your 14-day free trial, or request a portfolio quote. No credit card required.

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